Childminders Name: Michelle Thompson
Contact details: corbychildminder@yahoo.co.uk
I
have a duty to abide by the requirements of the Early Years Foundation Stage
(EYFS), the General Data Protection Regulation (GDPR) and the Data Protection
Bill (DPB).
The EYFS states that I need to collect and keep specific
information to help ensure I can meet the needs of your child(ren). The GDPR
and the DPB require me to keep this information confidential and only share
with others who have a right or professional need to see it. This is listed in
the EYFS Information and Records section 3.68-3.71 (copy/link available to view
on request).
Collecting and keeping information about living
people is called data processing. The
GDPR requires that I identify which ‘lawful
base or bases’ I have for processing the data I need to keep. Some
information is considered ‘special
category data’ because it is of a more sensitive nature. The information I
need about your child’s health fits in the special category and so I also need
to identify the legal reason I have for processing this information.
Legal Bases and why they apply:
·
Legal obligation - the
EYFS states that I must collect and use information.
·
Consent - If
you ask me to keep additional information to that which is required in the
EYFS. Consent is also needed if we agree to share information/ photographs
using social media platforms such as WhatsApp or Facebook
·
Vital Interests – this relates to information that is processed to
protect someone’s life. This would be used when it is in the child’s best
interests in a medical or child protection situation
·
Contract – for sending invoices etc.
Special Category Data Conditions:
·
(b) Processing is necessary for the purposes of
carrying out obligations – the EYFS requires I keep this information.
Information Needed
You will be asked to provide some of the
information needed and some I will obtain through observing and working with
your child(ren). I will not collect or use any information for any purpose that
is not part of my role as childminder to your child(ren) unless you
specifically ask me to.
Information will include:
About your child:
·
Basic information about their name, date of birth,
address, routines etc.
·
Details about their general health, medication,
vaccinations, allergies, dietary requirements etc.
·
Information about your child’s likes, dislikes,
fears, stage of development, what they enjoy doing and how they learn
·
Accident/ medication/ safeguarding children records
where appropriate
Other Information:
·
Contact details for parents/carers
·
Details of who holds Parental Responsibility
(evidence needed)
·
Details of your child’s doctor and health visitor
·
Details of who the child normally lives with and
other important people in their life
How information is stored
All information will be stored to maintain
confidentiality and prevent access to those who do not have a right to see it.
Information is stored where parents and other
visitors to the setting can’t access it
Information is stored on a password protected laptop
or smartphone.
General records relating to individual children
will be kept until the Ofsted inspection after the child has left my
childminding setting. Any Accident/medication records or records of safeguarding
concerns will be kept until the child reaches the age of 21 or 24 respectively
as recommended in the Limitation Act 1980.
Keeping information updated
The GDPR requires that all information is kept up
to date. Please let me know if any of your details change. I will also ask you
to revisit the information you have provided and update where necessary at
regular intervals.
Parental Access
Records of your child’s ongoing development and
learning will be shared with you as we work together to meet your child(ren)’s
learning and development needs. Please feel free to ask to see your child’s
records at any time.
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